Company Formation in Vietnam is an intricate yet rewarding journey. Especially for entrepreneurs and businesses looking to establish a presence in this dynamic Southeast Asian market. Vietnam’s rapidly growing economy, favorable business environment, and strategic location make it an attractive destination for both local and foreign investors. However, navigating the legal and administrative procedures involved in setting up a company can be challenging without the right guidance.
That’s where we come in. Our expert team at Vina Bookkeeping specializes in guiding you through every step of the company formation process in Vietnam. Which ensures a smooth and successful establishment of your business. From legal compliance to strategic planning, we are committed to helping you achieve your business goals in this thriving market.
Company Formation in Vietnam
Company formation in Vietnam is the process of creating a formal legal entity to conduct business activities. Establishing a company involves adhering to regulations and procedures set by the government to ensure legality and protect the rights of both the business entity and the community.
Key Features of Company Formation in Vietnam:Legal Entity: A company is an independent legal entity with its own existence, legal rights, and obligations. It can own assets, enter into contracts, and engage in business activities.
- Founders: Individuals or organizations intending to establish a company are referred to as founders. They are responsible for initiating the procedures, preparing documents, and forming the company.
- Business Types: This term relates to how a business organization is structured and classified as a legal entity within Vietnam’s legal system.
- Charter Capital: This is the amount of money that founders invest in the company to carry out its operations. The charter capital is specified in the company’s charter and can be increased or decreased.
- Legal Representative: The person authorized to represent the company in legal and business transactions. This individual must meet specific legal requirements in Vietnam.
- Business License: A business license is a document certifying the company’s permission to conduct business in specific purposes and industries as registered.
- Tax Identification Number (TIN): A unique identifying number associated with the company. Which is necessary for tax payments and related financial activities.
- Business Sector: The type of business activities that the company intends to engage in, requiring compliance with specific regulations and licenses for each sector.
When to Establish a Company in Vietnam
Establishing a company in Vietnam is an important decision that should be carefully considered. Here are some situations and reasons for when to incorporate a company in Vietnam:
👉 Foreign Investment: You are a foreign investor seeking to enter the Vietnamese market. Establishing a company is to initiate investment procedures and ensure compliance with Vietnam’s regulations.
👉 Raising Significant Capital: If your business idea requires a substantial amount of capital to develop and operate, establishing a company can help you raise funds from investors or shareholders. Joint-stock companies or limited liability companies (LLCs) are suitable options for capital mobilization.
👉 Invoicing and VAT Deduction: You have a large number of customers who require value-added tax (VAT) invoices for tax deductions in their business activities. Forming a company will enable you to efficiently process these requirements and comply with legal obligations.
👉 Contracts and Agreements: If your partners, suppliers, and customers prefer to work with a legal entity, forming a company creates trust and allows sustainability in business operations. A legal entity has the capacity to formalize, execute contracts and agreements in a legitimate manner.
👉 Clear Accounting System: Setting up a company helps you establish a more accurate and transparent accounting system. This assists in financial management and business operations efficiency. It also ensures compliance with accounting and tax regulations, helping you avoid legal and financial risks.
Benefits of establishing a company in Vietnam
- Legal Protection: Incorporating a company in Vietnam provides legal recognition and protection. The well-defined legal framework established by the Vietnamese Enterprise Law ensures that the company’s operations are carried out within the boundaries of the law, reducing the risk of legal disputes and uncertainties.
- Strong Organizational Structure: The process of incorporation requires setting up a clear organizational structure with defined roles and responsibilities. This organized framework enhances efficient management and allows transparency in decision-making processes.
- Independent Assets: A separate legal entity possesses assets distinct from personal assets of its owners or those of other legal entities. This separation provides financial protection for the owners. Additionally, it will assist the business in independently managing its own assets.
- Economic Benefits and Reputation: Starting a company offers various economic advantages. It increases the potential for growth and scalability. Besides, it also contributes to the company’s reputation. Customers, partners, and investors tend to partner with companies, which is more professionally and credibly. That means, more opportunities and financial advantages are opened up for the business.
These points collectively emphasize the importance of incorporating a company in Vietnam. As it not only provides legal protection but also creates a strong foundation for effective management, financial responsibility, and enhanced business opportunities.
Company Formation in Vietnam Service
Vina Bookkeeping is a professional service provider specializing in company formation in Vietnam. We commit to guiding you through the complex process of establishing a business, ensuring that all legal procedures and requirements are followed correctly. Our services include:
Document Preparation and Drafting
The process of Company Formation in Vietnam requires the preparation and drafting of essential documents. We provide professional document preparation and drafting service. Which helps you navigate the company formation process smoothly and efficiently.
Document Preparation:
- We guide you on the documents and personal information that need to be prepared. Including the founders’ personal documents, lease agreements, and other relevant papers.
- Gather information about business activities, organizational structure, and other requirements needed.
Document Drafting:
- Draft important documents such as company establishment proposals, business activity descriptions, and business registration forms in accordance with legal regulations.
- Ensure that all documents are drafted comprehensively and accurately. Which complies with legal regulations and the requirements of the business registration authority.
Business Type Consultation
With our knowledge of legal regulations and processes, we will assist you in choosing the appropriate business type.
- Analyze your business goals and scope of activities to propose suitable business types such as limited liability companies (LLCs), joint-stock companies, private enterprise, and more.
- Provide an assessment of the advantages and disadvantages of each business type to help you make an informed decision.
Business Registration Procedures
We assist you in completing the registration application and submitting to the registration authority. Simultaneously, we will monitor the approval process. Make sure that all procedures are carried out within the specified timeframe.
With dedication and experience in business registration, we guarantee that every step is executed in accordance with legal regulations. Therefore, you could save time and effort, concentrating on your core business
Legal and Financial Consultation
Legal and financial consulting are essential components of building and developing a business. We offer in-depth consulting services on legal and financial aspects to help your business operate efficiently and comply with legal regulations.
Legal Consultation:
- Assist in drafting and reviewing contracts, agreements, and other legal documents.
- Consult on labor laws and issues to guarantee that the company complies with personnel regulations and avoids legal disputes.
Financial Consultation:
- Develop and manage financial plans, including budgeting, financial forecasting, and cash management.
- Consult on cash flow management to make sure that business has sufficient funds to sustain its operations.
- Evaluate investments, analyze financial risks, and develop appropriate financial strategies.
Vietnam Company Formation Service at VBK ✅
VBK provides a comprehensive corporate services for your doing business in Vietnam based on our practical expertise. Whether you want to establish a business or restructure your existing operations in Vietnam, please contact us. Our team can help you in all the steps related to starting your business in Vietnam
| Limited liability companies | Joint stock company | Representative office |
The most common structure for foreign investors setting up operations in Vietnam.
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Ideal for (foreign) investors who require complex corporate structures.
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Ideal for foreign companies seeking to research and study the market in Vietnam.
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07 steps to start your new business in Vietnam with our Vietnam Company Formation Service
Step 1: Prepare Company Incorporation Documents
First of all, you need to prepare the necessary documents for company establishment. The documents you need to prepare are:
- Proposal: Clearly states company purpose, founder info
- Founder IDs/Passports
- Founder’s Business Certificate
- Lease Agreement: Needed if specific location is chosen.
- Land/House Certificates: If land/house used as headquarters.
- Building Permit (if applicable): Required for headquarters construction/renovation.
- Power of Attorney (if applicable): If the founder designates a representative.
- Capital Certificate (if applicable): For registered charter capital.
- Membership Certificate (if applicable): If the company has members.
Step 2: Document Draft
It is advisable to outsource Company Formation in Vietnam service or experienced experts in the field. They will assist in drafting the documents in compliance with legal regulations and ensure the accuracy and completeness of the information. For instance, Vina Bookkeeping is a prestige service provider having extensive experience in this aspect.
| ✅✅Company Formation in Vietnam Service | Company establishment, corporate administration, comprehensive corporate assessments; as well as the cessation of operations for FDI enterprises operating in Vietnam |
| ✅✅Hotline | (028) 3821 0375 |
| ✅✅Benefits | Professionalism and Extensive Experience, Time and Effort Saving, Efficient and Cost-effective |
| ✅✅Advantages | Efficiency, Effective, Optimization |
| ✅✅Commitment | Efficient Process, Data Security, Help Business Save Time and Cost |
Support from experts guarantees that all vital information in Company Formation in Vietnam process is complete. Such as the business purpose, organizational structure, and personal information, is presented clearly and accurately in the documents. In addition to ensuring legal compliance, it also facilitates processing paperwork and business registration process.
Step 3: Submission of Documents
Next, you need to submit the prepared documents to the corresponding registration office. Which is the Department of Planning and Investment’s Business Registration Office. Before submitting, carefully review the documents to ensure accuracy and completeness.
Fill out the required registration forms and provide accurate information as requested. Attach any necessary supporting documents as required. Pay the registration fee according to the office’s regulations. Then wait for the processing result. The processing time may vary depending on the workload and circumstances at the registration office.
Step 4: Complete Disclosure Fee Payment
During the process of Company Formation in Vietnam, disclosing information about the company’s establishment is an indispensable step. The fee for this information disclosure is 100,000 Vietnamese Dong. Any of the following violations by an organization may result in penalties:
Failure to publicly disclose business registration information on the National Business Registration Portal.
Public disclosure of business registration information on the National Business Registration Portal that doesn’t comply with the specified deadline.
Step 5: Receive Business Establishment Result
The registration authorities will give the Business Registration Certificate in a matter of 3 to 5 business days if your application is valid. This result could involve the approval of business registration or a request for additional information.
Step 6: Business Information Disclosure
Business information disclosure typically involves posting information about the company on official platforms such as the National Business Registration Portal. This information usually includes the company name, registered address, tax identification number, business sector, and other necessary details.
Step 7: Company Seal Creation
A company seal is a legal symbol and represents the company’s reputation in business transactions. While awaiting the results, you can start designing the company seal. Upon receiving the Business Registration Certificate, VBK will assist you in creating the company seal. Which typically includes the following details:
- Company name
- Tax identification number
- Registered address
- Logo (if applicable)
Completing these steps ensures that your company is established legally in Vietnam. It’s essential to follow each step diligently and seek assistance from experts when needed to ensure a successful company formation in Vietnam.
Why Choose Vietnam Company Formation Service at Vina Bookkeeping
⭐ Professionalism and Extensive Experience
Vina Bookkeeping is proud to have a team of qualified specialists with in-depth understanding of legal requirements and Vietnam Company Formation procedures acquired over years. We pledge to provide our clients with excellent and efficient comprehensive service. When you utilize our services, you will get advice on the best company type depending on the requirements and objectives of your company. In addition to providing you comprehend different corporate forms, we also offer strategic counsel for your well-informed decisions.
Additionally, we provide thorough legal advice as well as technical support for compiling and assembling required documentation. Our team of professionals may assist you with document preparation, registration application submission, and other related tasks. We commit to provide convenience and ensure that every step is in compliance with legal regulations.
⭐ Time and Effort Savings
Vietnam Company Formation process involves numerous complex steps. From document collection and preparation, to application submission and tracking the approval process. Doing this on your own can consume significant time and effort.
By utilizing the comprehensive services offered by Vina Bookkeeping you can delegate the responsibility to a skilled team. This allows you to focus on your core business activities without the need to oversee the complexities of the company formation process. VBK team possesses the expertise and understanding of the procedure. Which ensures the efficient and accurate completion of each phase.
⭐ Effectiveness and Cost Efficiency
| ✅✅Company Formation in Vietnam Service | Company establishment, corporate administration, comprehensive corporate assessments; as well as the cessation of operations for FDI enterprises operating in Vietnam |
| ✅✅Hotline | (028) 3821 0375 |
| ✅✅Benefits | Professionalism and Extensive Experience, Time and Effort Saving, Efficient and Cost-effective |
| ✅✅Advantages | Efficiency, Effective, Optimization |
| ✅✅Commitment | Efficient Process, Data Security, Help Business Save Time and Cost |
Choosing for Vietnam Company Formation service not only saves your time and effort but also reduces cost. While there is a fee using these services, when weighed against the time and effort required for self-execution, this cost proves to be reasonable. You are spared the necessity of delving into and mastering the legal regulations related to company establishment. Additionally, you can avoid the potential for mistakes or misallocation of resources that may occur with a self-executed approach.
With the guidance of experienced professionals at Vina Bookkeeping, the business registration process is conducted in full compliance with the law right from the start. This effectively reduces the risk of encountering undesirable legal complications in the future.
Outstanding Advantages of Vina Bookkeeping Services
✅ Experience and Extensive Knowledge: Our team of experienced experts possesses a profound and comprehensive understanding of accounting, taxation, and business management. VBK provides optimal solutions for our clients.
✅ Dedication and Efficiency: We are wholeheartedly dedicated to every project, providing enthusiastic and proactive support from A to Z. We recognize that setting up a company in Vietnam can be complex. Therefore, we are willing to accompany you every step of the way.
Moreover, we appreciate how valuable your time and resources are. That’s why we have streamlined our processes to make them as efficient as possible. Our aim is to ensure that you can establish your company successfully while adhering to all legal requirements
✅ Diverse Services: We offer a wide range of services, including accounting, tax consulting, legal consulting, and many more. This helps clients save time and resources by providing comprehensive support.
✅ Competitive Price: Our all-inclusive process guarantees that you will receive all necessary services for the company establishment process, with no additional costs.
| ✅✅Company Formation in Vietnam Service | Company establishment, corporate administration, comprehensive corporate assessments; as well as the cessation of operations for FDI enterprises operating in Vietnam |
| ✅✅Hotline | (028) 3821 0375 |
| ✅✅Benefits | Professionalism and Extensive Experience, Time and Effort Saving, Efficient and Cost-effective |
| ✅✅Advantages | Efficiency, Effective, Optimization |
| ✅✅Commitment | Efficient Process, Data Security, Help Business Save Time and Cost |
Experience in establishing a company in Vietnam
✅ Should You Establish a Company? Benefits of Vietnam Company Formation
The consideration of establishing a company is a significant decision for business owners and entrepreneurs. This raises the question: “Should you establish a company?” To help you make an informed decision, let’s examine some important benefits of Vietnam Company Formation.
One of the key advantages of establishing a company is legal protection. That means, the business becomes a separate legal entity with its rights and responsibilities. This means that if there are legal issues, you won’t be personally liable but rather liable within the company’s rights and responsibilities. This helps protect your personal assets.
Furthermore, establishing a company opens up more business opportunities. A company has the ability to engage in contracts, commercial transactions, and collaborations with other businesses more easily. This expands the scope of your business and creates more opportunities for growth and expansion.
Another benefit of Vietnam company formation is the ability to manage finances more effectively. You can set up a professional accounting and financial system, track the company’s financial transactions transparently and accurately. This helps you make informed financial decisions and optimize your financial management.
In summary, Vietnam Company Formation Service offers several significant benefits, including legal protection, expanded business opportunities, and effective financial management. Before making a decision, carefully consider these advantages and consult with experts to ensure that your decision aligns with your business goals.
✅ Popular types of companies in Vietnam
| Type of company | Features | Recommend | Setup time |
| Brand Office |
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Foreign companies that want to research and understand the market in Vietnam. | 4-6 weeks |
| Joint Stock Company |
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Businesses with large scale and need to raise capital from different sources. | 5 – 8 weeks |
| Company Limited | One or more members with limited liability based on their capital contributions. | Various business sizes, offering flexibility in management | 5 – 8 weeks |
✅ What Type of Company Should Establish?
The two most common types of companies in Vietnam are Limited Liability Company (LLC) and Joint Stock Company (JSC). If you have at least three founders, it is often advisable to consider establishing a Joint Stock Company. This choice provides advantages in terms of credibility and brand reputation for your business, and the procedures for incorporation are similar to those of an LLC. The main difference between them lies in the number of founders.
However, for private enterprise, Vina Bookkeeping does not recommend this business structure. The primary reason is that in case of bankruptcy, you would be personally liable for debts of company. In contrast, both LLCs and JSCs limit liability to the capital contributed.
For entrepreneurs and foreign companies looking to explore the Vietnamese market, establishing a representative office is a suitable choice. This option allows you to maintain a physical presence and engage in some business activities without assuming the full responsibilities of a separate legal entity.
